I found this information very useful and wanted to share. It’s a few pointers on how to get your computer, as well as your desk space organized. I’m guilty of a few of these and will be utilizing a lot of this advice today.
A: Arrange your disks that come with all the programs you use on your computers. Find an appropriate organizing solution. My favorite solution is to use a CD holder which will save a lot of space.
B: Back up your hard drive onto another hard drive–a portable or external hard drive. To protect your information from theft or fire damage the other hard drive may be placed in a safe or at someone else’s house.
C: Cords–Check to make sure none of your cords are loose and use any number of cord holders or ties to hold cords together. I use twist ties to keep all my wires together and I added a small label to each one for easy identification.
D: Delete any files or folders that are no longer needed this will clean up some useable and much needed hard drive space.
E: Examine your desktop for no longer used icons or shortcuts. Organize these in an order on the desktop that make sense for how you use them. Add any extra icons of frequently used programs.
F: Frequently used files should be easy to find, make sure that all your files and folders are clearly labeled and dated. Divide folders into smaller chunks.
G: Get any updates for either windows or any other programs such as spybot, ad-aware, adobe, etc.
H: Have a computer cleanup supply kit made up and keep it nearby for emergencies. Make sure you include serial numbers for the different parts of your computer.
I: Inbox clean up–Delete any no longer needed or useful email messages. Try to empty your inbox at the end of each day in order to avoid a backlog of email. Look at each of your different email addresses.
J: Just Do it! And clean out the computer with a compressed can of air. Make sure your vacuum is nearby to clean up the large amount of dust inside the computer.
K: Keyboard–clean up using q-tips, a damp cloth, a compressed can of air, and keyboard cleaner.
L: List all your computer supplies. Make sure you are not running low of ink, paper, paper clips, CD’s, DVD’s, floppies, thumb drive, and other office related supplies.
M: Mouse clean up–Wipe off your mouse and make sure it is not full of dust and hair, which is especially important with older ones that have the ball.
N: Never write down passwords and keep them by the computer or taped to the computer. Keep them in a different room of the house in a safe place.
O: Organize your files into useful folders. Think of your computer as a file drawer system, and arrange your files into categories much like you would in file cabinet.
P: Provide email addresses, common sites you enter, bank account information, and associated passwords to your loved ones or let them know where this information can be located in case of an emergency.
Q: Quickly throw out any old papers or files on your desk. Quickly go through your desk and throw out any trash.
R: Run your different scans such as defrag, spyware, and disk clean up scans in order to protect your computer.
S: Speakers–Dust and clean speakers with Windex. Make sure the cords are plugged in and dust underneath your speakers.
T: Table–Don’t forget the top or your desk space that is home to your computer needs to be organized too.
U: Upgrade any old computer parts. Make sure your computer has enough ram and memory space. Technology challenged? Get help from a computer professional.
V: Virus scan–Make sure to update the program and run your scan at least every couple days in order to protect your computer.
W: Wipe your monitor and screen with a clean cloth and cleaner that is made specifically for your computer especially if you have a LD screen.
X: Examine your desk for objects or items that do not belong. Bring a box or clothes hamper in the room to clear off the desk and return items to their proper homes.
Y: You can take everything including the computer off the desk, clean under all parts.
Z: Zip drives clean up–Delete any no longer needed computer files or folders. Move some files onto your computer if no longer needed on your thumb drive.
Article courtesy of GetOrganized.com.